They unify the locked entry points of the facility and streamline security with keyless credentials. Use Access Control to Secure the OfficeĪccess control systems are comprehensive security systems that limit and track access to a building or area of a building. This will help prevent filing cabinet keys from falling into the wrong hands or getting lost, while ensuring that important files can be accessed when needed. Business owners need to maintain backup keys and spares, keep track of which employees have a copy of cabinet keys, and use a clear record-keeping process. Tight key management policies should apply to keys for filing cabinets, restricted access and storage areas.
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Watch this video to see how simple it is to install a filing cabinet locking bar. When the bar is closed, it can be locked with a padlock. These retrofit security devices are made of thick steel and designed to be installed on the side of the cabinet. Important files and confidential documents can be secured with an add-on locking bar. Keeping important files in a locked cabinet behind a locked door increases the security two-fold. So, for instance, in addition to improving security with better locks, you might also consider storing cabinets in areas of the office building that also require special access to enter. It never hurts to double down on protecting your company’s precious files. That leads us to our first point when it comes to desk and cabinet protection… Keep Cabinets in Secure Office Areas They’re considered typical factory locks, can easily be picked and manipulated and aren’t incredibly long-lasting. How Do You Secure a Filing Cabinet?īefore we get into some of the top tips and suggestions for safeguarding cabinets and desks, it’s first important to point out that the locks that these appliances come with, as constructed by the furniture manufacturer, aren’t very high quality. This article will take a closer look at cabinet and office security so that you can avoid being burned. At worst, it means that your customers’ information may have been compromised, something that can erase years’ worth of hard work in gaining their trust. What is the risk if a lock fails or is manipulated? At best, it’s enough to make a company uneasy about what could or did potentially happen. This helps ensure that only those who should be accessing the cabinet’s contents can do so and decreases the risk of a physical data breach. Importance of Securing Information Stored in Filing CabinetsĪs you know, every filing cabinet that stores any type of confidential information should utilize a lock. Standard practices still include keeping employee and customer files, contracts, insurance information and other reference paperwork for convenient on-site access. While many businesses now store valuable and confidential data on servers and in the cloud, the filing cabinet still plays a big role in the office environment. To view audit reports and notifications of suspicious activity in the software.Category: Commercial Security Author: Chris Strauss Office Security: How Safe Is Your Filing Cabinet? Management data is generated by software. Lock cylinders and keys also record when an unauthorized attempt to unlock a lock occurred. The event and time is stored in both the lock and key. When a smart key meets a smart lock, the cylinder is energized and an information exchange occurs to determine if the key has access to that specific cylinder. A standard key holds a list of locks the user may unlock, with a schedule of days and times when access is allowed.Īccess locks. Keys are programmed with access privileges for each user. Installation requires neither wiring nor batteries, making it quick and easy.Īssign a smart key to a user. Installation is as simple as removing the original cylinder and replacing it with a JWM smart cylinder. Each smart cylinder is an electronic version of a standard mechanical lock cylinder. Replace existing mechanical cylinders with a programmed smart cylinder. Railway Protection Cabinet Locks Solutions.